Non profit fundraising galas can be especially rewarding and very profitable for the organization if these imperative steps are follow. Here are some vital tips to follow when considering having a fundraising gala.
1. Mission of the gala and goal
The mission of the gala must be clearly understood by everyone who will be participating including the event planners, the board, the volunteers, the guest, and donors. The mission and goals for the fundraiser should be clearly written.
2. Advocates for the cause
Creating a guest list that supports the mission statement for your organization is one of the most important first jobs to complete. Remember to include on the guest list:
Don’t forget the “service providers” *power and lights/gas, * book suppliers, security, * food providers sanitation/water, * partnerships to the organization, realtors, * radio stations/TV Stations, *landscapers, *marketing firms.
Supporters that are passionate outside of the local area.
3. Memorable theme for the guest
The gala needs to be a memorable night for each guest. Guests who have special memories from this night will continue to support the cause year after year. Pick a weekend night that will be used annually. Different themes can be executed each year to keep it fresh and enjoyable for each attendee.
4. Live and silent auction
When individuals or companies purchase tickets, the focus must be on the mission of the gala. Silent auctions, live auctions, raffle tickets, etc, are all great ways to help the organization’s mission for raising the money needed to complete the goals for the organization. Auction items should be unique and personal to the hearts of the guest to manifest happy givers.
5. Getting started
Getting started means setting a budget and making deposits on imperative items. Crucial things to be consider:
Date of the annual event Venue (How many guests can the venue accommodate)
How many guest will be invited
Ticket price (tables and couples)
What will be the menu for the evening?
Catering, Sit down dinner, Buffet Stations
What outside venders will be needed (cost)
Equipment like: sound system, rented tables and chairs, etc
Centerpieces and table arrangements
Personal invitations, postage, etc
Bid pal service, etc
Securing silent and live auction items
Theme of the evening
Save the Date invitations and invitations
Emcee for the evening
Marketing for the gala
The sooner you get started, the less stress a gala becomes as the date draws nearer. Don’t forget, this is a fundraiser that should bring joy to all participants, including the event planner. Always keep a smile on your face and remember what a great job you are doing. Debbie from Impact Auctions Event Planner for Live and Silent Auctions